EVENT STANDBY
SCHEDULING
MEMS provides thousands of hours of special event coverage each year for events of every size across Central Arkansas. Our experienced event standby team works with organizers to plan for the medical needs of each event, helping ensure the right personnel, equipment, and resources are in place before the first guest arrives.
From crowd size and event layout to weather, access points, and overall risk factors, we take every detail into account when building a coverage plan. The result is reliable on-site medical support designed to keep your event running safely and smoothly, while preparing for anything from minor injuries to more serious medical emergencies.
To ensure proper planning and coverage, all events should be scheduled at least two (2) weeks in advance. This lead time allows us to coordinate staffing and resources while respecting our crews’ time outside of work and their ability to plan accordingly.
DEDICATED
STANDBY COVERAGE
Dedicated coverage provides an ambulance crew assigned exclusively to your event. This team remains on-site and focused solely on your event from start to finish.
This level of coverage is typically recommended for larger gatherings or higher-risk environments, including:
- Sporting events (high school, collegiate, and beyond)
- Concerts and festivals
- Boxing and large-scale competitions
- Marathons, races, and major community events
With dedicated coverage, your event has immediate, on-site medical response without interruption.
NON-DEDICATED
STANDBY COVERAGE
Non-dedicated coverage provides an ambulance crew at no cost; however, the unit remains in service and may be dispatched to other emergencies if needed.
This option may be best suited for lower-risk or smaller-scale events, such as:
- School demonstrations
- Small races (5Ks, fun runs)
- Block parties and neighborhood events
- Community outreach events
Keep in mind that the 911 system emergency calls always takes priority. For Non-Dedicated coverage, depending on system status, the assigned unit may be redeployed and may not remain on-site for the duration of the event.
Every event is different. Let’s build a coverage plan that fits yours.
Request Event Coverage →
First Aid Station
MEMS can provide basic and advanced first aid services for special events. We assist with planning staffing levels, supplies, and station placement based on your event size and layout.
Medical Bike Team
Our Medical Bike Teams are staffed by both EMT’s and Paramedics. Each team is normally accompanied by an ALS Ambulance, and often includes our Medical Cart Team. The use of bicycles enable our EMT’s and Paramedics to safely and quickly navigate through highly congested areas at outdoor events.
ALS ATV Team
The Medical ATV Team is staffed by an EMT and Paramedic and is used to compliment an ambulance unit on standby and the bike team at large gatherings. The ATV’s used by MEMS can carry all the equipment required to provide basic or advanced life support treatment and transport to an onsite facility, or to a waiting ambulance should a medical emergency occur during an event.
ALS Ambulance Team
MEMS can provide dedicated ALS ambulance units to standby at special events. These units are staffed by an EMT and a Paramedic. Each unit carries all the equipment required to provide advance life support treatment and transport should an emergency occur during the event.
BLS Ambulance Team
MEMS can provide dedicated BLS ambulance units to standby at special events. These units are staffed by two EMTs. Each unit carries all the equipment required to provide basic life support treatment and transport should an emergency occur during the event.
Solo Medical Provider
MEMS can provide a dedicated medical provider to standby at special events. An EMT, EMT-I or Paramedic will possess the equipment required to begin life sustaining care or stabilize traumatic injuries should an emergency occur during the event. The EMT’s and Paramedics can also provide basic first aid as required.
TV & Movie Production Medical
MEMS can provide EMT’s, Paramedics, ambulances, first response vehicles, bike teams, ATV’s, Zodiac watercraft and other related EMS equipment for standby during television commercial or movie production within the MEMS service area. MEMS can also provide onsite medical services for talent, cast, crew and other employees with any of the service listed above.
With all services listed above, team members have communications equipment that enables them to maintain contact with event security, medical personnel, MEMS 911 communications center and any responding ambulance crew via radio.
BILLING QUESTIONS
MEMS is committed to providing quick and accurate responses to your inquiries about your billing statement or any other questions that you might have regarding your bill. Please contact our billing office, Monday to Friday, from 8am to 5pm at 501.301.1403.WHAT IS HIPAA?
HIPAA (Health Insurance Portability and Accountability Act of 1996) is United States legislation that provides data privacy and security provisions for safeguarding medical information.LEARN MORE